Wedding seating chart maker

The guest list changes until the week of the wedding. Build the chart once, keep the rules, and reassign in a second every time someone drops out or brings a plus one.

Build your wedding seating chart Open the 100-guest round table template

Build it here, on this page

Opens the Wedding for 100, round tables layout in the editor. Nothing is downloaded until you press the button.

Free, and no account needed.

Start from your RSVP list, not from a blank page

Copy the names column out of whatever you are tracking RSVPs in and paste it. One name per line is enough. If you also have a household or family column, bring it: SeatSort treats it as a group and keeps those people at the same table unless you say otherwise.

Plus ones, children and late confirmations go in the same way. Adding twelve names on Tuesday does not mean rebuilding Monday's work.

Paste from a spreadsheet, an RSVP export or a text file
Household or family names become groups automatically
Add or remove guests at any point and reassign

Lay out the room the way the venue actually looks

Most venues do not hand you a neat grid. You have a head table against one wall, a dance floor in the middle, a pillar in an inconvenient place, and tables of eight and ten mixed together.

Drag each table where it belongs, set how many seats it has, and rename it to whatever the venue calls it. The head table is a separate kind of table: the auto-assign never shuffles anyone into or out of it, so the couple and the wedding party stay exactly where you put them.

Round tables of 8, 10 or 12, rectangular tables, and a head table
Rotate and position tables to match the floor plan
Table names carry through to the export and the guest link

Write down the awkward parts once

Every wedding has three or four constraints that live in someone's head: the aunt and uncle who divorced two years ago, the friend who should not be seated next to a particular colleague, the grandparents who need to be near the head table and away from the speakers.

Put each one in as a rule. Keep apart, keep together, or pin someone to a specific seat. The auto-assign respects them, and if a rule is impossible to satisfy (two people who must sit together on a table with one seat left), it tells you which one it had to break rather than hiding the problem.

Assign, look at it, and fix by hand

The auto-assign gives you a complete first draft: every guest at a table, groups kept together, rules honored where possible. That draft is the fast part, and it is usually close to right.

What is left is judgment, and you should make it yourself. Drag any guest to any seat, and the chart remembers your manual placements the next time you reassign.

Export it, print it, or share a link

When the plan is settled, export it for the printer or for the calligrapher doing your escort cards. The free export carries a small watermark. A one-time 9 USD event pass removes it, saves the chart to the cloud, and unlocks the guest link.

The guest link is the part people notice on the day. Each guest opens it, types their name, and sees their table. It costs nothing to keep updating the chart after you share it: the link shows what the chart currently says.

Questions people ask

How far in advance should I make the seating chart?

Build the room layout as soon as the venue confirms it, and hold off on assigning names until about two weeks before, when the RSVPs have mostly landed. Expect to reassign at least twice after that.

Is the wedding seating chart maker free?

Free up to the finished chart. Building, editing and auto-assigning need no account. The 9 USD event pass covers one wedding and adds cloud saving, watermark-free exports and the guest link for 12 months.

Who sits at the head table?

Traditionally the couple, the maid of honor and the best man, sometimes the rest of the wedding party. Many couples now use a sweetheart table for two instead. Either way, mark it as a head table so the auto-assign leaves it alone.

What do I do about guests who are not speaking to each other?

Add a keep apart rule for the pair. They will not be seated at the same table, and if the room is too tight to honor that, you get a warning instead of an unpleasant surprise.

Can I seat 8, 10 and 12 person tables in the same room?

Yes. Seat counts are per table, so a room can mix sizes freely, which is what most venues actually do.

Can two of us work on it?

Not at the same time. The chart is one document. Save it to the cloud and sign in on another device to pick it up there. There is no live co-editing.